Sub : RFP No. MOT 1/2014

"MOT has completed the evaluation of the firms which expressed interest in assisting MOT in establishing GCTRA.  The following firms have made it to the shortlist:

- SMEC International Pty Ltd.

- Joint Venture of

Advanced Logistics Group, S.A.U. (ALG) in collaboration with

Autoritat del Transport Metropolita de Barcelona (ATM) and 

Misr Consulting Engineers (MCE)

- IDOM Consulting

- Team International and TCBTRANS

- AH Consulting

The RFP has been sent to the shortlisted firms and technical proposals will be opened on May 17, 2014.

 

 

 

 

TERMS OF REFERENCE

CAIRO URBAN TRANSPORT INFRASTRUCTURE DEVELOPNMENT PROJECT

PROJECT PREPARATION STUDY

Background

Cairo is facing acute congestion with several underlying causes. The institutional fragmentation makes coordinated action difficult. Public transport services are far short of what they should be in a city of the size of Cairo. Road traffic is poor and needs to be handled efficiently. Significant amounts of public money are being spent by way of subsidy for public transport and by way of subsidy on fuel. Dealing with this requires actions on multiple fronts.

The Government of Egypt is preparing a comprehensive project (Cairo Urban Transport Infrastructure Development project) whose development objective is to improve the efficiency and environmental sustainability of the urban transport (passenger and freight) system in the Greater Cairo Region. This will be achieved through (i) strengthening of the institutions managing the urban transport system and (ii) the implementation of cost-effective and clean technology investments that support modal shift and improve public transport service provision to citizens. This will reduce traffic congestions, greenhouse gas emission and air pollution.

The cost of the proposed project is estimated US$730 million to be partially funded by a World Bank loan and the CTF (Clean Technology Fund). It has the following two major thrust areas:

Ø  Institutional strengthening for improved urban transport (passenger and freight) planning and public transport service delivery. This will comprise the following sub components:

·                     Subcomponent 1.1: Review/revise the organizational structure and manpower profile of the Cairo Transport Authority (CTA),

·                     Subcomponent 1.2: Review the current planning system of the CTA transport service,

·                     Subcomponent 1.3: Modernize the maintenance system of the CTA fleet, as well as the workshops and garage facilities,

·                     Subcomponent 1.4: Upgrade terminals and bus stops, and

·                     Subcomponent 1.5: Modernization of information and passenger management systems.

Ø  Conduct engineering and other studies that covers issues aimed at improving traffic flow which includes :

·                     Subcomponent 2.1: Corridor selection,

·                     Subcomponent 2.2: Compile and collect baseline data for the selected corridor,

·                     Subcomponent 2.3: Diagnostic analysis of current situation for the corridor

·                     Subcomponent 2.4: development of comprehensive package of measures, and

·                     Subcomponent 2.5: Prepare procurement plan, and TOR for detailed designs and draft bidding documents.

Objective of the present assignment

The Objective of this assignment is to assist the Government of Egypt in preparing the proposed Cairo Urban Transport Infrastructure Development project through the delivery of a set of studies.

Scope of Work

A consultant firm will be appointed to undertake the following tasks. The Consultant will deliver a draft and a final report with a presentation for each sub-task following the timeline provided below.

Task 1: Modernization and Strengthening of the Cairo Transport Authority

Task 1.1: Review/revise the organizational structure and manpower profile of the Cairo Transport Authority (CTA)

·Review of the current organizational structure and manpower profile of the  CTA,

·Review of the current job descriptions of different divisions and departments within the CTA,

·Review of the recommendations of the committee constituted by the Chairman of the CTA for re-organization of the CTA,

·         Proposal of a modified institutional structure based on these recommendations along with the associated manpower profile,

·Proposal of a re-structuring/re-distribution plan forthe existing manpower to the extent possible,

·Development of job descriptions, qualifications and experience for the additional manpower to be recruited,

·         Proposal of mechanisms for re-deployment or re-habilitation of the manpower not deployed in any of the new units/entities of the restructured CTA, and

·Development of an action plan for implementing the restructuring and the manpower redeployment.

Task 1.2: Review the current planning system of the CTA transport service

·         Review of the practices for route planning of public transport services that are currently practiced,

·Review of the current practices and procedures of bus services concession with the private sector,

·Review of the size and profiles of manpower assigned to undertake the route planning and bus services concession,and

·Comparison of the current procedures and practices for service design and concession and the state-of-the-artinternational practices and accordingly suggest modifications for the current practices.

Task 1.3: Modernize the maintenance system of the CTA fleet, as well as the workshops and garage facilities

·Review of the current locations and sizes of all workshops and garages and assess their adequacy in terms of bus holding capacity as well as their location in terms of minimizing non-revenue kms (empty haulage),

·Categorization of the garages according to their usage: i) maintenance facility, ii) bus storing and dispatching, and iii) mixed use,

·Compilation of a database inventory of the current location, capacity, manpower and maintenance equipment at each workshop and garage. The inventory should also include equipment for computerized record keeping of the performance and log sheet for every bus and a computerized record keeping of all stores and spare parts,

·Review of the current practices for inventory management,

·Review of the current practices for scheduling preventive and breakdown maintenance,

·Review of the current practices for maintaining information on driver performance,

·Assessment of the feasibility of a PPP or any other financial model to operate the maintenance facilities in the garages and/or workshops on a long term basis,

·Comparison of all of the above and advanced international practices,

· Assessment of the modernization needs of all workshops and garages, including but not limited to: updated usage plan, manpower and equipment needs as well the practices applied for inventory management, maintenance scheduling, performance tracking, etc,

·Assessment of surplus workshop and garage capacity, if any, and identify possible alternative uses that the spare capacity can be used for to secure additional revenues, and

·Development of a plan for the implementation of the above recommendations for each of the garages and workshops.

Task 1.4: Upgrade terminals and bus stops

·Review of the locations, sizesand layoutsof the terminals and bus stops in terms of their capacity and convenience for passenger waiting, boarding and alighting,

·Proposal of possible improvements with a view to enhance convenience in passenger waiting, boarding and alighting as well as passenger comfort (only broad improvements are expected at this stage and more detailed plan will be prepared for each location at a later stage),

·Proposal of possible sources of additional revenues for CTA in terms of commercial property and advertising possibilities or any other possibilities,

·Proposal of possible business models for the management of the terminals and bus stations, including PPP options, and

·Preparation of an action plan to implement the above recommendations.

Task 1.5: Modernization of information and passenger management systems

·Review of the current practices and systems of management information and feedback, including data collection, compilation and analysis, financial management, manpower management, and others,

·Comparison with international practices and suggest improvements, including computerized systems for improving Management Information System (MIS), Passenger Information System (PIS), etc. typically deployed by large bus operating agencies, and

·Drafting of TORs for a consultant to develop detailed design and bidding documents for procuring the recommended and agreed management information and passenger information systems.

Task 2: Corridor Improvement

The objective of this task is to improve the operations and safety on a selected congested corridor by means of implementing a package of improvements which will include intersection geometric design improvement, traffic control installation, pedestrian crossings, traffic management, parking management, bus priority (if possible), and signage and markings.

Task 2.1: Corridor selection

·Undertaking a physical road inspection for the shortlist of candidate corridors (5-6) provided by the General Administration for Cairo Traffic (GACT), and undertaking a multi-criteria analysis to select one corridor for improvement.

Task 2.2: Compile and collect baseline data for the selected corridor

·Public transport routes :

o   Total daily passenger trips,

o   Maximum load point peak hour, peak direction passenger volume,

o   Boarding/alighting by stop by time of day (weekday daily total, am peak period, pm peak period, Saturday peak period), and

 

  • Public Transport segment travel times: For every segment (i.e., intersection to intersection) over the corridor's Stopped at stations for passenger service

o   Stopped at stations for passenger service,

o   Stopped at signals

o   Stopped because of pedestrians crossing the road

o   Stopped because of traffic congestion

 

·General traffic and delay (vehicles) :

o   Traffic volume on different segments of the corridor collected for at least two days for the two peak periods (i.e. am peak period, pm peak period) – classified by auto/truck/bus/bicycle

o   Turning movements at critical intersections of the corridor  - daily and by time of day (am peak period, pm peak period) – classified by auto/truck/bus/bicycle

o   Link and corridor travel time data using GPS devices to enable a detailed travel time information analysis including control delays, mid-block delays, etc. Consequently, levels of service at each facility (intersection, road section) on the corridor would be identified

·Bicycle and pedestrian “traffic”:

o   At major intersections on the corridor

o   Along, across critical segments (at mid-block) on the corridor

·Safety:

o   If crash data is available, map the location of the Crashes and Fatalities on the corridor for the last 5 years

o   If crash data is available, break it down by road user type (vehicle occupant, pedestrian, motorcyclist, Bicyclists and others. Focus on severe and fatal crashes.

o   If crash data is available, break it down by crash type: head on, intersection, rear end, run-off-the road, and Vulnerable Road users' collisions). Focus on severe and fatal crashes.

o   Safety inspection to develop a database of current road features for the corridor (km of sidewalks, sight distances, pavement conditions, number of pedestrian crossings and type, number of junctions and type etc.)

o   Conflict analysis data at the major intersections on the corridor as a surrogate safety measure to the non-existing collision data. It is preferred to conduct the conflict analysis using computer vision techniques where safety indicators could be automatically determined

Task 2.3: Diagnostic analysis of current situation for the corridor

The private car, public transport and non-motorized transport elements of the multi-modal transport system will be analyzed in detail for the selected demonstration corridor using the diagnosis database developed in Task 2.2. Key aspects to be analyzed under this task shall include but not limited to:

  • Supply (e.g., capacity of infrastructure and facilities (e.g., parking, condition),
  • Demand (e.g., daily, peak period, peak hour public transport/private vehicle travel)
  • Performance (e.g., speeds, travel times, reliability, safety, air quality, finance, user satisfaction)

Parking, urban and land development issues will be covered as well.

Based on historical data, the corridor performance in safety and mobility for all road users (focus on pedestrian, NMT and PT users) should be predicted and analyzed for the next five years under the Business as Usual Scenario.

Task 2.4: Development of Comprehensive Package of Measures

·Prepare the concept design of the cross section of the corridor, including Bus Priority Lanes and closure of all U-Turns.

·Prepare the concept design of Area Traffic Control (ATC) and Junction Channelization and any complementary ITS tools such as E-police, CCTV and VMS systems.

·Produce concept junction design plans for each junction, to include traffic signal phasing, bus priority signals, physical junction channelization to tighten up junctions, and including traffic facilities (signs, lane markings, barriers, traffic calming measures).

·Prepare maps showing existing and proposed traffic signals including mid-block pedestrian crossings, and identifying and highlighting where there are pedestrian phases.

·Produce concept design for footpath improvement and lane separations where needed.

·Develop a parking strategy for the corridor to avoid illegal parking.

·Develop an enforcement and social marketing campaign for the corridor and surrounding areas.

Task 2.5: Prepare a Procurement Plan, and TOR for Detailed Designs and Draft Bidding Documents

·Preparation of a procurement plan which includes all measures to be applied on the corridor ( civil work , equipment, campaigns)

·DraftingTORs for consultant to do detailed designs and draft bidding documents of all measures to be applied on the corridor (civil works, equipment and campaigns).

Implumentation Arrangements

Organization

The study will be financed by a grant from the Clean Technology Fund (CTF) managed by the Ministry of Transport.The consultant must get acquainted will all previous studies and projects that are similar in nature to this project in order toavoid potential duplication.

Team Composition (key staff)

·Team Leader: Urban Transport Specialist with 20+ years of experience in working and/or consulting for Transport Authorities in large cities (5+ million populations).

·HR/Social Specialist:  10+ years of experience in human resources in public sector.

·Institutional Development Specialist: 10+ years of experience in public sector, preferably in setting up new institution. Knowledge of Egypt public sector is an advantage.

·Public Transport Specialist (bus operation): 15+ years of experience in bus operations in large cities

·Public Transport Specialist (bus maintenance): 15+ years in the maintenance of buses used for public transport. Knowledge of CNG buses is an advantage.

·PPP Specialist : 10+ years of experience in setting up PPP structure for the operation of public facilities, preferable those used in the maintenance of public transport buses

·Traffic Management Specialist: 15+ years of experience in the design and procurement  of traffic management systems ( ATC, e-police equipment)

·Urban Road Engineer: 10+ years in planning and design of urban roads

.IT specialist-1 (Bus Operation): 5–10 years of experience in the development of management information and passenger information systems for bus operating companies.

.IT specialist- 2 (Fare Integration): 5-10 years of experience in the development and use of IT based smart card fare collection systems for multi-modal public transport system.

·IT specialist-3 (Traffic Management) :  5-10 years of experience in use, installation and maintenance of ITS equipment for traffic management (ATC, CCTY, e-police)

·Parking Management Specialist:  10+ years of experience in planning parking strategies in large cities.

·Social Marketing Specialist: 10+ years of experience in advisory and implementation support experience to different organizations / agencies in designing and implementing advertising and social marketing campaigns in the area of road safety

Time Frame and Schedule of Payments

The duration of the study is estimated to be 10 months from the launch with a schedule of deliverables provided below. The level of effort is estimated to be about 85 staff weeks of key staff. The contract will be lump sum with 10% paid at signature and payments at the end of each month starting with 2nd month until 10th month according to the following schedule of deliverables.

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